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  GRAPHICS: Graphics Request Form, Layout, Color & Intended Message, Submitting Text, Providing Images, The Finished Product

Submission Requirements

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The following information is useful toward streamlining design processes. Please be sure to review this information prior to submitting your Graphics Request form.

Graphics Request Form

This form is available in MSWord or Adobe Acrobat formats. The Adobe Acrobat Reader can be downloaded free-of-charge.

MSWord Format

When using the MSWord Document, carefully type your information into each field, save the document, attach it in an email and email it to:

You can also print the form, fill out the fields in ink on the hard copy and send it to the Graphics Divison at WinTec's headquarters.

Mail to:
WinTec, Inc.
12821 Old Fort Road, Suite 302
Fort Washington, MD 20744
Attention: Graphics Division

or fax to: (301) 203-8049 Attention: Graphics Division.

Graphics Request Form, MSWord Format

Adobe Acrobat Format

Once you have the Reader loaded on your computer, simply double click to launch the file. Print the document, fill out the fields in ink on the hard copy and send it to the Graphics Division at WinTec's headquarters address listed above.

Graphics Request Form, Adobe Acrobat Format

Layout, Color & Intended Message

It is helpful if you can provide some or all of the following information to us in the initial stages of your project:

  • Describe the medium: (i.e. poster, display, brochure, logo, easel, textile covered display system, suspended from ceiling, electronic projection to a large audience, web site etc.)
  • A simple sketched layout, wire diagram or PowerPoint layout of your desired graphic with as much detail as possible including approximate size.
  • Color samples, palette combinations or descriptions.
  • Explain to us the general message you want to convey.
  • Inform us as to whether your product should be high impact or subtle.

Submitting Text

Anything in text format should be sent via e-mail. Information on paper requires retyping and can lead to errors. Send desired text separately in .TXT, .RTF, or .DOC (MSWord) format, 12 point. All text must be completely proofed and edited. This applies to the final product, which may include captions, descriptive paragraphs, title bars, task numbers, etc. We will use your sketched layout as a guide to format and place text in its proper position for review.

Providing Images

Send us the highest quality image possible. If you are conveying the images by email, be aware of your e-mail attachment size limitations. As an alternative, we can accept data on diskette, Zip disk or CD.

Ensure your projects will look sharp and clear by providing images to us as follows:


  • Original hard copy photos, diagrams, slides, line art and illustrations
  • High quality, high resolution digital photos, diagrams and or illustrations (300 dpi or higher)

Not Acceptable

  • Any image copied and pasted from the Internet that is not large and high resolution
  • Any image copied and pasted from a document such as MSWord or PowerPoint
  • Low resolution, blurry or poor quality scans (72 dpi)

Resolution and Preferred File Formats

For large, high quality printed materials, all digital imagery should be submitted at 300 dots per inch (DPI) and as physically large as possible. We will gladly accept large, hard copy images for scanning.

.CDR - CorelDraw (PREFERRED)
- Bitmap
.CPT - Corel PHOTO-PAINT Image
.GIF - CompuServe Bitmap
.HTM - Hyper Text Markup Language
.PCD - Kodak Photo-CD Image
- Macintosh Pict
- PaintBrush
.PDF - Portable Document Format
- Portable Network Graphics
.PS,.PRN -Postscript Interpreted
.PSD -Adobe Photoshop
-Targa Bitmap
.XLS -Microsoft Excel
.3DMF - 3D Model
.CMX - CorelDraw Presentation Exchange 6/7
.AI -Adobe Illustrator
- Computer graphics Metafile
.DXF - AutoCAD
.DWG - AutoCAD Drawing
- Encapsulated Postscript
.PTL - HPGL Plotter File
.VSD - Viso
.WMF -Windows Metafile


The Finished Product

There are two categories, that may physically describe the final format of your project:


Graphics are intended to be viewed on a screen or monitor and not intended for print media . An example is a PowerPoint slide show or web site. Imagery is low resolution (approximately 72 dpi) and physically small. In some cases a web site will offer higher resolution versions of images used on their sites. Defense link ( ) is a good example of such a site and also a good source of images for the subject matter that is our primary focus.


Graphics will be used in hard copy form, such as flyers, posters, booklets, viewgraphs, brochures, etc. Imagery is high resolution (approximately 300 dpi or higher) and physically large. In some cases, where only a poor quality image is available or perhaps the subject matter is conceptual, WinTec's artists will work with you in creating an appropriate illustration to clearly depict the information you want to present.

Resolution Example

Look at the image on the right. It should look clear and sharp, although somewhat small. It has been created at a resolution of 72 dots per inch, and a physical size of 1 x 1.79 inches.

Suppose you placed this image into a document or Word Processing program, but decided that you wanted it to be bigger say twice the size. When you re-size an image such as this, what you are actually doing is stretching the dots/pixels that make up the image. Stretching the image in this manner actually results in each individual pixel becoming several times larger, and clarity and sharpness are lost.

The image on the left illustrates the jagged (pixelated) effect that is produced when bitmap images are re-sized without altering their digital resolution.

The result may not look bad when viewed on your computer display, but the printed image will almost invariably be of very poor quality.


Rule of thumb:
You can always shrink an image or go from a large format to a small format,
but never try to expand a small image to enlarge it.

Organizing Your Images

In order to keep a large volume of images organized, we request you label the electronic files you send us with a project or event name. If the image is applicable to a task, include the subgroup initials and task number in the title and other words as best describe the image.

Graphic Design/Illustration, Publications, Exhibition Design, Photo Editing, Multimedia, Web Design